Many companies work each year on their strategic plans including how to evolve their technology solutions, their marketing positions and how to become more efficient in operations. They work diligently each year on putting together annual budgets and resource plans but how often do they put together a customer service strategy? A plan that focuses on knowing what your clients want, what their pain points are and what their needs for efficiencies are.
Some tips:
1) Know you customer at different levels
Don't just focus on one single point of contact. Each position within a client firm has different needs. go the extra mile, learn what your customers challenges are at different points within the organization. People move around, the more you know about your customers and the more people you stay in contact with, the stronger relationship you will have with your customer.
2) Establish a group who owns the high level relationship
A customer service group that focuses on the relationship rather than the day to day problem resolution or service delivery is integral to a successful customer service strategy. Set up performance metrics and a customer communication plan and hold this team accountable for the success of the relationship.
3) Develop a customer scorecard or metrics to manage and evaluate success
By establishing a set of expectations in the beginning and agreeing on how you will be measured makes it easier to track your accomplishments. By creating metrics and service standards, it is easy to highlight you positives. How many times do you get in trouble with a customer over a single mistake? Most people live in the moment and may need to be reminded of all the good.
4) Make sure your executive team reaches out
Customers want to feel special. Have a communication plan that requires the CEO or President to reach out to say hello or to check up on how the company is performing. And not just to the customer CEO, have them reach out to your day to day contact... it will make them feel special.
5) Always ask how you can improve
Markets, trends and industry change daily. Not to mention the players in your field. Always inquire about your performance and always be prepared to make changes. What worked yesterday might not work today. What was one individual preference may not be the next.. The key is to keep communicating and be very responsive to your customers changing needs.
©2009 Kellie D’Andrea & Associates
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